Address:
County of Kings
1400 W Lacey Blvd
Hanford, CA 93230
Phone:
559-852-3211

Enterprise System Catalog:

Vendor and product:
MIP, Accounting System
System purpose:

Financial, Payroll, Purchasing

Categories/types of data:

Financial

Dept./primary custodian:
JTO
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, ArcGIS
System purpose:

Geographic Information System

Categories/types of data:

Addresses, Images, Businesses. Land Records, Planning & Environmental Data

Dept./primary custodian:
Public Works
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings, Billable Units
System purpose:

Collects information on Storage Area Networks space utilization by Dept.

Categories/types of data:

meta data on data storage size

Dept./primary custodian:
IT Department
Frequency of collection:
Every month
Frequency of update:
Every month
Vendor and product:
Bizflow, BPM
System purpose:

Business Process Management, streamline, automate, and fills forms

Categories/types of data:

property and parcel information

Dept./primary custodian:
Assesors Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel
System purpose:

CCW permits

Categories/types of data:

CCW permits

Dept./primary custodian:
Sheriff
Frequency of collection:
Every day
Frequency of update:
Every day
Alternative name:
Gang task force tracking system
System purpose:

To gather data to build cases by Law Enforcement agencies. In use by local task forces to track Narcotics, Gangs, Terrorism and any events associated with illegal activity.

Categories/types of data:

Names, addresses, rap sheets

Dept./primary custodian:
Gang/Narcotics Task Force
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
BounceBack, Ink, Check Reconciliation
System purpose:

Tracks bad checks

Categories/types of data:

names, addresses, check information

Dept./primary custodian:
District Attorney
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Data Information Management Systems, LLC (DIMS), DIMS
System purpose:

Elections, voter registration

Categories/types of data:

Names, addresses, voter registration information

Dept./primary custodian:
Elections Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Dominion, Voter Registration Tally
System purpose:

Tallying votes during election process

Categories/types of data:

vote counts, tally, per jurisdiction

Dept./primary custodian:
Elections Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Westbrook, Inc, Fortis
System purpose:

Scanning and archival of multi department documention

Categories/types of data:

document archives , storage

Dept./primary custodian:
Human Services Agency
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Scale House
System purpose:

Scale software to weigh incoming vehicles for County Disposal site

Categories/types of data:

vehicle weight, tare measurements

Dept./primary custodian:
Kings Waste and Recyecling Authority
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Permits
System purpose:

Tracking planning and construction site permits

Categories/types of data:

Names, addresses, contact information, permit types and fees.

Dept./primary custodian:
Planning and Community Development Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SunGard, eFinancePlus
System purpose:

Accounting, billing, purchase order tracking, invoicing, payables

Categories/types of data:

Accounting, names, address, vendor information, payables and receivables

Dept./primary custodian:
Finance Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
TimeClock Plus, Time Clock Plus
System purpose:

Tracking employee time

Categories/types of data:

Time record, employee names

Dept./primary custodian:
Behavioral Health and Child Support Service Department
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Kaizon, Training manager and Asset management
System purpose:

inventory of internal systems, printers, copiers etc and tracking of employee training.

Categories/types of data:

serial numbers, model and warranty information

Dept./primary custodian:
Human Services Agency and Health Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
NeoGov, Job and Employment Applications System
System purpose:

Publish Job openings

Categories/types of data:

Job applications, job descriptions, salary and benefit information

Dept./primary custodian:
Human Resources Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Cashiering
System purpose:

Track payments for different County departments

Categories/types of data:

Financial

Dept./primary custodian:
multiple departments
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
HLP, Inc, Chameleon/CMS
System purpose:

Integrated animal shelter case management system

Categories/types of data:

Kennel, Animals, License, Finance, Clinic, Reports, Field, People, Donor

Dept./primary custodian:
Kings County Animal Control
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Sirron Software Corporation, Civil Coronor CIS
System purpose:

Provides functionality needed by coroners to track pertinent information about each coroner case. Generates annual statistics.

Categories/types of data:

Statistical information, name, physical characteristics, manner of death

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, ClerkIndex
System purpose:

Clerk to the Board Microfilm Index lookup

Categories/types of data:

indexing information on microfilm archives

Dept./primary custodian:
Administration Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
CollabNet, SubversionEdge
System purpose:

Create, manage, access, and back-up multiple, distributed repositories seamlessly
Monitor server throughput and capacity. Subversion code repository,

Categories/types of data:

Software code

Dept./primary custodian:
IT Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Crossroads Software, Inc, Traffic Collision Database
System purpose:

Data analysis for traffic collisions, citations, and DUIs.

Categories/types of data:

Data input and management, queries and reports.

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
eClinicalWorks, eClinicalWorks
System purpose:

Electronic health records management

Categories/types of data:

Patient medical records

Dept./primary custodian:
Health Department
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Exchange
System purpose:

Enterprise email system

Categories/types of data:

Emails

Dept./primary custodian:
IT Department
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
CCG Systmes, Inc, FASTER Asset Solutions
System purpose:

Fleet and asset management.

Categories/types of data:

Asset tags, serial numbers, model numbers, equipment discription

Dept./primary custodian:
Public Works Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
IBM AIX, Finanical Management System - FMS
System purpose:

Financial records, fund accounting system

Categories/types of data:

financial records

Dept./primary custodian:
Finance Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Sheriff Interface
System purpose:

Lockup court case history

Categories/types of data:

court records

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Mainframe Inqury
System purpose:

Courts interface for looking up case history, inquiry.

Categories/types of data:

Court case history

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Mainframe Alternative Sentencing - work furlough
System purpose:

Case management Alternative Sentencing - work furlough

Categories/types of data:

Case management for alternative sentencing

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Mainframe Payroll
System purpose:

Mainframe Payroll - Journal Process for payroll

Categories/types of data:

Financial

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, Mainframe Property System Software
System purpose:

track properties, taxes, parcel descriptions etc

Categories/types of data:

Financial

Dept./primary custodian:
Finance Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
iRecord, iRecord
System purpose:

Digital Video Recording System

Categories/types of data:

Video

Dept./primary custodian:
District Attorney Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
County of Kings - custom app, KART voucher system
System purpose:

Track public transportation vouchers

Categories/types of data:

Vouchers

Dept./primary custodian:
KART Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Kronos, Time Keeping Module
System purpose:

Track employee time.

Categories/types of data:

employee time sheets

Dept./primary custodian:
Human Services Agency
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, LYNC
System purpose:

Communications, collaboration, instant messaging

Categories/types of data:

instant messages

Dept./primary custodian:
IT Department
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Micro Focus, Net Express
System purpose:

Distributed COBOL application development, build and maintain enterprise applications.

Categories/types of data:

program/source code

Dept./primary custodian:
IT Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Sungard, ONESolution Records Management System (RMS)
System purpose:

Collect, store and access critical information gathered during the course of an incident or investigation.

Categories/types of data:

Case management

Dept./primary custodian:
Probations Department
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
N/A, County Payroll System
System purpose:

HR system, for payroll

Categories/types of data:

employee time sheets

Dept./primary custodian:
Human Resources Department
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Microsoft Office Suite
System purpose:

Word Processing, Spreadsheet tabulation, electronic mail, local department databases, PowerPoint presentations, Publisher documents.

Categories/types of data:

Documents, spread sheets, slides.

Dept./primary custodian:
Multiple County Departments
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Calero Software, VeraSMART Call Accounting Software
System purpose:

Import call detail records, usage, charges and plan data for company mobile devices

Categories/types of data:

call records, usage, charges

Dept./primary custodian:
Human Services Agency Department
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
IC Solutions Advanced Technology, VizVox
System purpose:

Inmate video visitation portal

Categories/types of data:

Video, audio

Dept./primary custodian:
Sheriff
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Safety Vision, Safety Trax
System purpose:

Public transportation nnboard video recording system

Categories/types of data:

video recording

Dept./primary custodian:
KART Department
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
Sirron Software Corporation, Search Warrant
System purpose:

System assists in the production of valid search warrants.

Categories/types of data:

Search Warrants

Dept./primary custodian:
Sheriff
Frequency of collection:
As needed
Frequency of update:
As needed